However you’re currently collecting and channeling applicant data for background checks, there are some basic best practices all airports can follow to ensure their badging operations are working efficiently and securely. These steps will help foster data accuracy and eliminate redundant or unnecessary tasks in the badging process.
Step 1: Have your authorized signatories review all applicant paperwork before submitting to the badging office.
Your authorized signatories have a responsibility to vet their new hires’ information before they visit your badging office. We recommend that you meet with your signatories in advance and enlist their help in vetting their new hires’ applications and I-9 documents before they come to the badging office.
This benefits the signatories and their companies as it serves to speed up the badging process and gets their new hires to work more expeditiously.
Step 2: Enter data once, populate across many systems.
The information required for channeling is often required by other systems. If you can, establish processes for reusing the applicant data to help reduce redundant data entry, which makes badging operations more efficient and reduces the likelihood of data entry error. For example, airports may consider using one security system for primary data entry, and through system integration, feed that data to the other security systems that need it.
Step 3: Don’t enter data into your access control system until you’ve received a cleared CHRC and STA.
Not everyone who applies will pass their background check. To maintain the integrity of the data in your access control system, don’t enter data on individuals until you’ve received a cleared criminal history records check (CHRC) and security threat assessment (STA) result; this eliminates storing personally identifiable information (PII) that you ultimately don’t need. Also, airports should consider only entering data that’s required to effectively operate the system; as an example, there is no requirement or need to enter place of birth country, citizenship or Social Security numbers into the system.
Step 4: Make sure the person who applied for the badge is the one who gets the badge.
When an applicant comes into to pick up their badge, ask them to show the government-issued ID they provided to the badging office at time of fingerprinting. This will help ensure that the person fingerprinted is the same person accepting the badge. If funding permits, airports should also consider collecting a fingerprint at the time of badge collection to ensure it matches the prints submitted for that badge applicant.
The Empower and Protect Blog brings you cybersecurity and information technology insights from top industry experts at Telos.